1. Name and address of the responsible controller
The responsible controller as defined in the EU General Data Protection Regulation (GDPR) and other national data protection laws of the EU member states as well as other data protection-related provisions is:
University of Münster (WWU) Institut für Medizinische Informatik Director: Prof. Dr. Martin Dugas Albert-Schweitzer-Campus 1, Building A 11, 48149 Münster Telephone: +49 (251) 83-55262 Fax: +49 (251) 83-52259 Email: firstname.lastname@example.org
2. Name and address of the data protection officer
The data protection officer appointed by the responsible controller is:
Universitätsklinikum Münster Datenschutzbeauftragter des UKM Albert-Schweitzer-Campus 1 48149 Münster Email: email@example.com
3. General information on data processing
We collect and use the personal data of our users insofar as necessary for operating a functional website and delivering our content and services, and to the extent to which the law permits.
Legal basis for processing personal data Whenever we obtain the consent from a data subject to process personal data, Art. 6 (1 a) GDPR serves as the legal basis for processing this personal data. Whenever processing such data is necessary for compliance with a legal regulation, to which the University of Münster is subject, Art. 6 (1 c) GDPR serves as the legal basis. In cases for which processing is necessary to protect the vital interests of the data subject or of another natural person, Art. 6 (1 d) GDPR serves as the legal basis. If processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the University of Münster, Art. 6 (1 e) GDPR serves as the legal basis for processing this data. If processing is necessary for safeguarding the legitimate interests of the University of Münster or of a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, Art. 6 (1 f) GDPR serves as the legal basis for processing this data. This does not apply to processing tasks which the University of Münster is obliged to perform as a public authority.
Duration of storage of personal data We reserve the right to retain the data subject's personal data for as long as the purpose of such storage exists. If processing is permitted on the basis of the subject's consent, his/her personal data is only stored until the data subject withdraws his/her consent, except in cases where processing is governed by a different legal basis.
Right to rectification and erasure of personal data The data subject has the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. The data subject also has the right to obtain from the controller the erasure of personal data concerning him or her without undue delay as soon as the purpose of storage is no longer necessary. In cases where data processing is performed on the basis of consent, the right to erasure exists if the data subject withdraws his/her consent and no other legal grounds exist for processing the data.
Personal data must be erased if the data subject objects to the processing in accordance with Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or if the personal data has been unlawfully processed, or if the personal data must be erased in order to comply with a legal requirement mandated by an EU or member state law, to which the University of Münster is subject.
The right to erasure as put forth in the cases stated above does not apply, however, if it would prevent compliance with a legal obligation which requires processing by European Union or member state law, to which the University of Münster is subject, or hinder the performance of a task carried out in the public interest or in the exercise of official authority vested in the University of Münster, or if extended storage is necessary for the establishment, exercise or defence of legal claims.
Right to withdrawal If permission to process personal data was granted by the consent of the data subject, he or she may withdraw his/her consent at any time. All processing of personal data performed prior to withdrawal remains lawful irrespective of the subject's withdrawal.
Right to information The data subject has the right to obtain confirmation from the University of Münster whether it is processing any personal data concerning him or her. If such is the case, the data subject has a right to information regarding the type of personal data and the purpose for which it is being processed. The data subject also has the right to obtain information on the duration of the planned storage of his/her data, or on the criteria for determining how long his/her data is to be stored.
4. Provision of the website and creation of log files
Scope of data processing For every access query to our website, our server automatically collects data and information from the querying computer system. The following data is collected in this process:
- information on the browser type and version
- the user's operating system
- the user's Internet service provider
- the user's IP address
- the date and time of the query
- websites from which the user's system was directed to our website
- websites which the user's system accesses via our website
This data is compiled in log files and saved on our server. No further personal data is stored together with the log file data.
Legal basis for processing The legal basis for temporarily processing data and log files is provided in Art. 6 (1 f) GDPR.
Purpose of processing The temporary storage of the IP address on our server is necessary for granting the user's system access to our website. For this purpose, the user's IP address must remain stored on our server for the duration of the session.
Data storage in log files is required to ensure the functionality of the website. Furthermore, the data enables us to optimise the website and guarantee the security of our IT systems. Data analysis for marketing-related purposes is not performed in this context.
These purposes correspond to the legitimate interests of data processing as indicated in Art. 6 (1 f) GDPR.
Duration of storage of personal data The data is erased at the conclusion of the respective session. All data stored in log files is erased within seven days. A longer period of data storage is possible. In such cases, the user's IP address is erased or anonymised in such a way that renders it impossible to identify the querying client.
Scope of data processing
We only use session cookies, which are deleted after closing the browser. If you register as a user, a login cookie is created so that you can return to our website at a later time without having to log in again.
The following data is saved and transmitted through and by cookies:
- login information
- session settings
Legal basis for processing The legal basis for processing personal data using technically necessary cookies is provided in Art. 6 (1 f) GDPR. The legal basis for processing personal data using cookies for other purposes for which respective consent is granted by the user is provided in Art. 6 (1 a) GDPR.
Purpose of processing The purpose of using technically necessary cookies is to make it easier for the client to use the website. Some functions on our website cannot be offered without cookies. Such functions require the browser to identify the user after a page change. These purposes correspond to the legitimate interests of processing personal data in accordance with Art. 6 (1 f) GDPR.
The user data collected with technically necessary cookies is not used for creating user profiles.
Duration of storage of personal data Cookies are saved on the user's computer which transfers them to our server. Consequently, as the user, you have complete control over how cookies are used by your system. By changing the settings in your web browser, you can deactivate or restrict the transmission of cookies to external websites. You can also delete all saved cookies on your system at any time. Restrictions on cookie usage can be managed automatically by your browser. If you choose to deactivate cookies for our website, it may prevent you from taking full advantage of all the features offered on this website.
6. Contact form and email contact
When using the contact function, the entered data is saved.
- email address
- text of the message
Scope of data processing On our website, users can personally contact the University via email by using the email address provided for such purposes. In this case, the email together with the user's personal data is saved on our server.
The user's personal data is not shared with third parties in this context. The data is exclusively used for purposes of establishing and maintaining contact with the user.
Legal basis for processing The legal basis for processing the user's personal data, acquired as a result of the user sending an email, is provided in accordance with Art. 6 (1 f) GDPR.
Purpose of processing The user's personal data is processed only for the purpose of establishing and maintaining contact with the user. This corresponds to the legitimate interests of processing personal data in accordance with Art. 6 (1 f) GDPR.
Duration of storage of personal data All personal data sent to us via email is deleted as soon as the respective dialogue with the user is concluded. The dialogue is deemed concluded when circumstances indicate that the issue in question has been clarified to the satisfaction of all parties.